The Historic Post Office

The Historic Post Office - FAQ

A: In order to receive pricing on the venue, you must fill out the contact form under the "Contact Us" tab. Pricing will then be sent to the given e-mail address via a platform called Honeybook. Pricing depends on the type of event, date and guest count.
Go to our Contact page.

A: The Historic Post Office can hold up to 250 people for a seated event. It can hold up to 400 people for a standing event. These numbers include the mezzanine area on the second floor.

A: Tables and chairs are included in venue price and are described below:
TABLES: (25) 5’ round tables, (6) 6’ banquet tables, (4) 8’ banquet tables, (2) 3’ round tables, (4) cocktail tables
CHAIRS: Mahogany chiavari chairs (number based on package selected).
We also have an Al-La Carte menu full of optional amenities you can rent through the facility.

A: Setup and breakdown is not included in the rental fee, however, the HPO offers setup and breakdown of the tables and chairs for an additional fee.
Setup of the tables and chairs = $225
Breakdown of the tables and chairs = $225
Setup/Breakdown Combo Package = $400

A: No, we do not have an on-site caterer. However, clients are asked to choose from an exclusive catering list provided by the HPO. The caterers on this list are highly experienced and vetted in the event community. They can accommodate most price points and are flexible when it comes to food preferences. They are also licensed, insured and have passing health inspections. Clients must pay a $250 administrative fee if they would like to bring in caterers who are not on this list and their chosen caterer must be licensed and insured. Food NOT provided by a caterer (ex: homemade food) is not permitted. Visit our Preferred Vendors page.

A: The only vendor that the renter must choose from the HPO’s preferred list is the caterer (or a $250 fee will apply). However, any vendors that participate in an event at The Historic Post Office must be licensed and insured. License and proof of this insurance can be asked for at any time and the vendor may be asked to leave the premises if they cannot provide us these documents.

A: The Historic Post Office has a gated parking lot attached to the building that can fit 10-12 cars. The renter can assign the spaces as they see fit. The event guests can park in the public parking spaces around the venue (a map will be given indicating these lots) or the renter can purchase a valet service through VA Valet. If necessary, the renter may also be able to rent out the First United Methodist Church’s parking lot, located directly behind the HPO (based on church availability).

View, Print or Download Our Area Parking Map [PDF]

A: In order to receive a list of available dates from the HPO, you must fill out a contact form under the "Contact Us" tab. Dates will then be sent to the given e-mail address via a platform called Honeybook.
Go to our Contact page.

A: In order to reserve a date, a 50% deposit and signed contract must be submitted and approved. Dates cannot be held for a temporary amount of time. The HPO operates on a “first come, first serve” basis for bookings.

A: All event deposits are non-refundable. Renters will forfeit their deposit if they cancel their event at the HPO.

A: All events must be rescheduled at least 6 months prior to the event date. A $50 administrative fee will be applied for all date changes.

A: Scaffolding is required if anything is hung from the ceiling at the HPO (cherry pickers or lifts are not permitted). Any décor items that are being hung from a permanent structure at the HPO must not leave any damage to the building. Any holes left in the walls from use of thumb tacks or nails will result in the loss of a security deposit. Any live flames must be contained in a votive, vase, hurricane glass, etc. and may not be placed on the floor. Pets may be brought into the building must be leashed and supervised at all times. Fog is not permitted to be used inside (this includes dry ice). Damage to the building due to pets, sparklers or flames will result in the loss of your security deposit.

A: Yes, the HPO is located within walking distance from the Crowne Plaza. Other hotels and accommodations are located near the HPO as well and can be found on our Accommodations page.

A: Setup times depend on the package selected by the renter. Wedding and large event renters may enter the building as early as 9 AM for set up/getting ready purposes. If you need the building earlier because you are having a morning wedding, please inquire. You are not to have any “event” activities at this time - it is only open to the host, their wedding party, close family and vendors.

A: Events may be five hours but additional hours may be added on for $250/hour.

A: Yes, The Historic Post Office will always have a staff member on site during events. This staff member is present to help with any building related issues and is not considered an event “coordinator” unless hired independently as the Day of Coordinator.

A: Yes, Kelsey and Madeline both offer Day-of Coordination (DOC) services for HPO clients. Kelsey and Madeline are both trained and highly qualified in event coordination. Both also have extensive knowledge of the venue and the local event community. Setup and breakdown is included in DOC services. DOC services are an “Al-La Carte” item that can be added on to any event package.

A: Yes, the HPO can provide A/V equipment for an additional charge if needed for any event.

A: All renters must turn in the following documents 30 days prior to the event:

  • ABC license (if alcohol is being served)
  • Event insurance (General liability insurance covering the day of the event (Special Event Liability Insurance) which shall have a single limit liability of not less than $1 million, and general aggregate liability of not less than $2 million.)
  • Event timeline
  • Event layout
  • Vendor list
  • Remaining event balance (including $500 refundable damage/cleaning deposit).

A: A 50% deposit of the rental fee is required to officially “book” the HPO. The remaining amount (including any Al-La Carte items) is due 1 month prior to the event. The remaining amount can be broken up into smaller amounts and paid whenever the renter chooses, provided the full amount is paid 1 month prior to the event.

The HPO takes credit card, check and cash payments. There is no fee for credit card payments.

A: The renter will be allowed a 1 hour rehearsal at the Postman's discretion due to the other weddings/events being held at the time. The HPO is normally booked Friday, Saturday and Sunday with events so rehearsals normally take place on Thursday evenings (if it is available).
~ Weddings booked on a Saturday will get the first choice of time-slot
~ Friday weddings will get the second choice of time-slot
~ Sunday weddings will get the third choice of time-slot
~ Thursday weddings will get the fourth choice of time-slot
~ Wednesday weddings will get the fifth choice of time-slot
~ Tuesday weddings will get the sixth choice of time-slot
~ Monday weddings will get the seventh choice of time-slot.

A: Renters may bring in their own alcohol but are required to obtain an ABC license through the state of Virginia. This license will need to be given to the HPO 1 month prior to the event.

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